Summary

A Record Set is a kind of Record Resource that can be defined as one or more Records that are accumulated over an extended period of time or intellectually brought together at some date, by an Agent.

Details

The Records in Context - Conceptual Model v. 0.2 (preview) Dezember 2019 defines and describes a Record Set as follows:
Definition
One or more records that are associated by categorization and/or physical aggregation by the creator or other Agent responsible for preserving the creator's records.

Scope Note
Record Set is a kind of Record Resource (RiC-E02).
The Record members in a Record Set may physically reside together, though physical proximity is not essential.
In a particular context, an Agent (e.g. administrator, records manager, archivist, end-user, etc.) may select the Record members of a Record Set based on a shared attribute or
attributes, or a shared Relation or Relations. The grouping of the Records serves a purpose or purposes specific to the context of the Agent.
Any shared attribute or relation, or combination of shared attributes or relations may designate the Record members in a Record Set.
All Record members of a Record Set may share the attribute of having been accumulated by the same Agent, or all share the same Documentary Form and are created over time by
the same Activity.
A Record Set may represent the act of classifying the Records in accordance with a formal classification scheme that may be based on Activity (or Function or Process), subject, organizational structure, or other criteria; an act of archival arrangement (e.g. based on common provenance); or some other selection and grouping that fulfils a particular
purpose or purposes (e.g. a classification that reflects or supports the purposes of a researcher).
By exception, some Records are brought together based on their not belonging in the context of selection to other designated groups: a 'Miscellaneous' series for example.
Record Set created by an Agent in the course of life or work Activity should be kept in a manner that preserves context and evidential value.
Records Sets may also contain other Records Sets. Both a Record Set and a Record may simultaneously be a member of more than one Record Set, and over the course of its existence, a Record Set or Record may be a member of an indeterminate number of Record Sets in an indeterminate number of contexts.
Record Sets and Records contained within a Record Set may be ordered into a sequence based on a common property or relation, or common properties or relations (e.g.
alphabetical by Agent or related Place name); chronological order by an allocated Date; or some other criterion (e.g. an imposed order by relevance).

Examples
Cotton Manuscripts Collection; miscellaneous papers and fragments; papers of the Earls of Liverpool; official correspondence of the 1st Earl of Liverpool; Hospedaria de Imigrantes da Ilha das Flores

Related entries